Request for Exception to Gathering/Event Policy

Per theĀ Space Use Guidelines, Visitor Guidelines, and Summer-to-Fall Phased Guidance on Gatherings, there continue to be some restrictions on gatherings in order to keep the campus safe for Columbia affiliates. Conferences or other gatherings that include participants from outside the Columbia community should be held virtually in the fall term
(or in a hyflex format where outside participants join virtually), with exceptions to be considered only where it can be shown that an in-person format is necessary to advancing the mission of the sponsoring program.

Exceptions are more likely to be granted if the proposed event is to be held on a weekend or otherwise in a manner that will not compete with instructional use of space. Please also note that priority will be given to gatherings that are specific to advancing the mission of the University.

To request approval for an exception from the Provost, please complete this form. The form must be signed by a Dean, Executive Vice President or Vice Provost prior to submission. Please email the completed form to [email protected] at least 30 days before the expected gathering/event.