Paid Time Off for COVID-19 Vaccine Injections

April 06, 2021

Dear Colleague,

Columbia University complies with all New York Labor Laws, including 196-C, which provides for paid time off (PTO) to receive COVID-19 vaccine injections. Columbia’s policy concerning this PTO can be found on the University Policies website, located here.

What You Should Know

  • All Columbia University employees in New York State are eligible for this leave.
  • The policy allows for up to four hours off per injection. This means that if an employee is receiving a vaccine that requires two injections, they are eligible for up to eight hours of PTO.
  • PTO under this policy is at the employee’s regular rate of pay.
  • PTO under this policy is in addition to any other leave to which employees are entitled, including New York Safe and Sick Leave.
  • Employees who receive a COVID-19 injection during non-work hours are not eligible for this leave.
  • PTO is only available for an employee’s own receipt of a COVID-19 vaccine.
  • All employees who received a vaccine on or after March 12, 2021 are eligible for paid leave under this law.  Employees who received a vaccine on or after March 12, 2021 and who recorded their time off as PTO other than Vaccine Leave should correct their entries to Vaccine Leave.

How To Track This Leave

1. Officer time trackers can be accessed on the HR Time and Attendance page.

  • Employees should use the “LV” code for this time, and enter a comment in the comments box.
  • Those departments that are currently on TLAM will also use the paper time tracker for this particular absence, should an employee use it.

2. Time reporters should enter this information on their timesheet. Support staff should use the Other “O” code, and enter an explanation in the comments box.

Should you have any questions please speak with your local Human Resources representative.

Sincerely,

Dan Driscoll

Vice President and Chief Human Resources Officer